Freelance Invoice Template: Free, With Example Wording

An invoice is simple, but small mistakes can delay payment. Use this template to make sure yours has everything a client needs to pay you quickly. If you want to skip the formatting, use our free invoice generator and save it as a PDF.

Invoice template layout

INVOICE

Invoice number: INV-001

Invoice date: [DATE]

Due date: [DATE]

From: [YOUR NAME OR BUSINESS], [ADDRESS], [EMAIL]

Bill to: [CLIENT NAME], [ADDRESS], [EMAIL]

Items: [DESCRIPTION] – [QUANTITY] × [RATE] = [AMOUNT]

Subtotal: [AMOUNT]

Tax or VAT ([RATE]%): [AMOUNT]

Total due: [AMOUNT]

Payment details: [BANK OR PAYMENT LINK]. Please use invoice number INV-001 as the reference.

Example descriptions that get approved faster

• Weak: “Web work”
• Better: “Homepage redesign, design and build, 12 hours at [RATE]”
• Weak: “Consulting”
• Better: “Strategy workshop on 12 October, 3 hours at [RATE]”

Payment terms wording

Payment is due within 14 days of the invoice date. Overdue invoices may be subject to a late fee of [X]% [OR A FIXED AMOUNT] where permitted by law.

Check what late-fee rules apply where you work before you add a late fee.

Mistakes to avoid

• Reusing an invoice number
• Leaving out the due date
• Sending the invoice to the wrong person. Ask who approves payments.
• Forgetting to say how to pay you
• Waiting weeks to send it. Invoice when the work is delivered.

Want the full walkthrough? Read How to Write an Invoice as a Freelancer, then How to Get Paid Faster as a Freelancer. Ready to make one now? Open the free invoice generator.

Frequently asked questions

Invoicing rules differ by country. Check the requirements that apply to you.