Solo Biz Soft Editorial Team Seeing a finished invoice makes it much easier to write your own. Below is a filled-in example for a freelance designer, with a note on why each part matters.
The example
INVOICE
Invoice number: INV-014
Invoice date: 1 November 2026 Due date: 15 November 2026
From: Sam Lee Design, 12 Example Street, Sampletown. sam@example.com
Bill to: Brightside Bakery Ltd, 4 Market Road, Sampletown. accounts@brightside.example
1. Logo design, three concepts and two rounds of revisions – 1 × 900.00 = 900.00
2. Brand guidelines document (8 pages) – 1 × 350.00 = 350.00
3. Business card design, print-ready files – 1 × 150.00 = 150.00
Subtotal: 1,400.00. Tax (if applicable): 0.00
Total due: 1,400.00
Payment: bank transfer to Example Bank, account name Sam Lee Design, sort code and account number as provided. Please use INV-014 as the reference. Payment due within 14 days.
Why each part matters
- Invoice number: unique and in order, so both sides can find it later.
- Dates: the invoice date and a specific due date remove doubt about when to pay.
- Both parties: a legal name and address for the client helps their accounts team.
- Line items: specific descriptions get approved faster than “design work”.
- Totals: show the subtotal, any tax and the total due separately.
- Payment details: tell them exactly how to pay and what reference to use.
Make your own
Fill in the same fields with the free invoice generator, then save it as a PDF. See the invoice template guide for wording and how to write an invoice for the full walkthrough. Use the invoice due date calculator to check the due date.
Frequently asked questions
Do I need to include tax on my invoice?
It depends on your country and whether you are registered to charge tax. Check with your tax authority.
Should I put my bank details on the invoice?
Many freelancers do, or a payment link. Only share details you are comfortable sending.
What if the client wants a purchase order number?
Add it to the invoice. See our article on purchase orders and invoices.
Related reading: Freelance Invoice Template · How to Follow Up on an Unpaid Invoice
The names and figures above are examples only. This article is general information, not legal or tax advice. Rules differ by country, so check what applies to you.
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