Solo Biz Soft Editorial Team Sending an invoice sounds simple, but a clear email helps you get paid faster. Here is what to include, and an email you can copy.
Checklist before you send
- The invoice number is unique and correct.
- The client name, address and any PO number are right.
- The due date and payment details are clear.
- The file is a PDF with a clear name, such as INV-014-Brightside.pdf.
Email template
Subject: Invoice INV-014 from Sam Lee Design, due 15 November
Hi [NAME],
Thank you for the opportunity to work on [PROJECT]. Please find invoice INV-014 for [AMOUNT] attached, due on [DUE DATE].
You can pay by [PAYMENT METHOD], using INV-014 as the reference. If you need anything else from me, such as a purchase order number or different billing details, please let me know.
Thanks again,
[YOUR NAME]
Tips
- Ask who the right person is for invoices, so it does not sit in an inbox.
- Send it as soon as the work is delivered or the milestone is reached.
- Note the date you sent it, and set a reminder for the due date.
- Follow up promptly if it is late. See our follow-up templates.
Create the invoice with the free invoice generator and save it as a PDF.
Frequently asked questions
Should I send the invoice as an attachment or a link?
Either works. A PDF attachment is simple and easy to file. A link can be handy for online payment.
What should the subject line say?
The invoice number, your name or business and the due date.
When should I send it?
As soon as the work is done or the milestone is reached.
Related reading: Freelance Invoice Example · How to Get Paid Faster
Sample names and figures are examples only.